Along with the commencement of the operation of Specific Personal Information (Personal Information including Individual Numbers), we revised the Personal Information Protection Policy to ensure the proper handling of Personal Information by clarifying the purpose of using the Personal Information (information that can identify a specific individual) and Specific Personal Information (personal information including Personal Numbers) that we hold.
As a company handling personal information, OYO Corporation will regard the protection of personal information and specified personal information as one of the key business management issues, establish compliance programs related to the protection of personal information, and endeavor to handle personal information accurately and safely in accordance with the following policies.
We will use our personal information and specific personal information for the following purposes.
In order to carry out our business smoothly, we may entrust part of our business and deposit personal information and specific personal information held to the extent necessary to the entrusted party. In this case, we select the entrusted party which satisfies the standards established by us, and conclude a contract for the handling of personal information and specific personal information and conduct appropriate supervision of the entrusted party.
In the case it becomes necessary to use personal information for the purposes other than the above, we shall obtain the consent of information provider himself/herself, except as permitted by laws and regulations. Specific personal information shall not be used for any purpose other than those stipulated by law.
We will not disclose or provide personal information or specific personal information to any third party except when depositing such information with the entrusted party described above or when any of the following applies.
For inquiries about personal information or specific personal information and requests for disclosure, correction, suspension of use, deletion, etc. of personal information or specific personal information, please contact the following contact points.
[Personal Information Contact Point]
Administration Department, Administration Headquarters: +81-3-5577-4501 (representative)
E-mail: prosight@oyonet.oyo.co.jp
[Specific Personal Information Contact Point]
Human Resource Planning Department, Corporate Planning Headquarters: +81-3-5577-6722
E-mail: jinji@oyonet.oyo.co.jp
The procedures for requesting disclosure of personal information or specific personal information (disclosure, correction, suspension of use, deletion, etc.) are as follows.
(1) Request for Disclosure, etc.
When requesting disclosure of personal information, please fill in the documents specified in (2) and mail them to the following address. Please write "Disclosure Request Documents” in red on the envelope.
(Request for disclosure of personal information)
Administration Department, Administration Headquarters,
OYO Corporation
7 Kanda-Mitoshiro-cho, Chiyoda-ku, Tokyo, 101-8486, Japan
(Request for specific personal information)
Human Resource Planning Department, Corporate Planning Headquarters,
OYO Corporation
7 Kanda-Mitoshiro-cho, Chiyoda-ku, Tokyo, 101-8486, Japan
(2) Documents to be submitted upon request
When requesting disclosure, please download the following request form, fill out all necessary items, enclose the identification documents and service charge (only in the case of disclosure request), and send them by mail.
① Request Form (please click and download)
Request Form for Disclosure of Retained Personal Data (PDF:147KB)
② Identification Documents (Copies of any of the following)
driver's license, health insurance card, pension book, passport
③ Service charge (only in case of disclosure request)
(3) Request for disclosure, etc. by an agent
If the agent is the applicant of request for disclosure, etc., please enclose the agent's identification document and a document certifying the relationship with the person.
① Identification documents of the agent (Copies of any of the following)
driver's license, health insurance card, pension book, passport
② Documents certifying the relationship with the person (any of the following)
a copy of their family register, an abstract of their family register (issued within three months)
a written representation of the registered items of the guardian of an adult (Issued within 3 months)
a power of attorney and a certificate of registered seal (issued within three months)
(4) Disclosure request service charge
A service charge is required to make a disclosure request.
① Service charge
1,000 yen (including tax) for each request
② Payment Method
Please enclose the amount of postal money order
③ Precaution
・If the charge is insufficient, or if the charge is not enclosed, we will notify you to that effect. If you will not pay the charge within the prescribed period, you will be treated as if you have not requested disclosure.
・The charge shall not be refunded even if it falls under the grounds for non-disclosure.
(5) Response to the request
The response to the request will be sent by restricted delivery mail to the customer’s address (or the agent’s address in the case of request by the agent) stated on the application.
(6) Purpose of use of personal information acquired in response to requests for disclosure, etc.
Personal information acquired in response to requests for disclosure, etc. shall be handled only to the extent necessary to respond to the request for disclosure, etc.
(7) Causes of non-disclosure
If a request for disclosure, etc. falls under any of the following, we will not disclose. If we decide not to disclose the information, you will be notified to that effect with the reason attached. In that case, service charge will not be refunded.
(Updated February 1, 2019)
