JapaneseCompliance
Basic Philosophy
OYO Group considers compliance is essential for us in conducting our business activities. We therefore identified it as an item of materiality and clearly stated to "observe all laws and regulations" in the Corporate Code of Conduct and Corporate Behavior Standards.
Additionally, the Compliance Office, responsible for promoting compliance within the organization, aims to disseminate and ensure that employees thoroughly understand the relevant laws and regulations. To achieve this, the office uses a Compliance Handbook and a monthly compliance magazine to foster awareness of compliance among employees.
Furthermore, the OYO Group has adopted a whistleblowing system and is making efforts for early detection and prevention of acts that may cause damage to the OYO Group's corporate value, such as harassment and violation of laws and regulations, and for appropriate response when they should occur.
The Compliance System
Our company has established a compliance committee to promote compliance management under the supervision of the representative director and president, who serves as the highest authority responsible for compliance within our organization, overseeing the development and implementation of our compliance system.
The compliance committee comprises members appointed by the President, including the heads of each department, and is responsible for confirming the results of investigations into group-wide compliance violations and the status of corrective measures implemented by the Compliance Office.
Initiatives
Our company, under the direct jurisdiction of the President, has a Compliance Office tasked with ensuring that awareness is high throughout the Group. They use tools like the Compliance Handbook, the monthly Compliance Magazines, e-learning programs, and lectures and conduct regular training and education through these.
Compliance with the Anti-Monopoly Act, Etc.
OYO Corporation has established the Anti-Monopoly Act Compliance Committee, which holds annual meetings to assess the state of compliance across Japan, share recent violation cases and lessons learned, and discuss efforts to prevent bid-rigging.
It has also prepared a manual for the Anti-Monopoly Act and the Act Against Delay in Payment of Subcontract Proceeds, Etc. to Subcontractors and conducts training workshops and e-learning sessions.
Anti-Bribery Activities
OYO Corporation has stipulated compliance with laws, regulations and social norms in the Corporate Code of Conduct and Corporate Behavior Standards. Additionally, the Company outlines its stance against bribery and corruption in the "Guiding Principle for CSR," emphasizing the importance of maintaining fair relationships with government agencies and other business partners.
We conduct a comprehensive risk assessment of corruption, bribery, embezzlement, fraud, labor violations, crimes, abuse and slavery, tax evasion, money laundering, extortion, and human rights violations in our business activities, and we are committed to anti-corruption efforts.
It also endeavors to maintain and enhance awareness of norms regarding fair business practices through e-learning sessions and study meetings in each department.
Utilization of Whistleblowing System
The OYO Group has adopted a whistleblowing system. In addition to an internal whistleblowing contact, we also have an outside whistleblowing contact (attorney) and a harassment consultation contact.
Not only OYO Group employees but also anyone who engages in the OYO Group's business, such as temporary employees and employees of business partners, can use this system.
In addition, reports can be made anonymously. When receiving a report, we will conduct a fact-finding survey, paying particular attention to whistleblower protection.
Periodic reports are submitted to the Board of Directors and the Board of Corporate Auditors regarding the operational status of the system and the matters informed or consulted by whistleblowers.
Strengthening Education and Training
Corporate misconduct has become increasingly prevalent in recent years, and it is often attributed in part to the inability of corporate organizational culture to adapt to rapid changes in the social environment.
To address this, our Group is diligently enforcing new internal policies and rules in line with the evolving social landscape while also strengthening our education and training efforts to both mitigate compliance-related risks effectively and to promote a shift in business models and work culture that aligns with conscious change.
Accomplishments in Compliance Education and Training
| Compliance related education and training in FY2024 | |||
|---|---|---|---|
| Month implemented | Content of education | Target | Method |
| January | Handling of specific personal information | All employees | e-learning |
| Insider trading prevention | All employees | e-learning | |
| April | Compliance lectures for new employees | Employees in their first year | Group training |
| Intellectual property protection for new employees | |||
| Labor management and discretionary work system for new employees | |||
| Act Against Delay in Payment of Subcontract Proceeds, Etc. to Subcontractors for new employees | |||
| Compliance training Labor Standards Act, personal information management, dealing with anti-social forces, harassment, etc. | All Employees | e-learning | |
| May-June | Compliance lectures for domestic Group companies | Domestic Group employees | Group training / Online training |
| June | Information security measures (overview edition, case study edition) | All Employees | e-learning |
| Accounting treatment for fixed assets for administrative employees | Administrative employees | Online training | |
| July | Anti-Monopoly Act | All employees | e-learning |
| Engineering ethics 2024 edition | Technical employees | e-learning | |
| Stocks and shareholders' meetings, etc., for administrative employees | Administrative employees | Online training | |
| Promotion of health and productivity management and labor management for newly appointed managers | Newly appointed managers | Online training | |
| September-November | Compliance lectures for entire company | Departments subject to internal audit | Online training |
| September | Basic knowledge of industrial waste management for administrative employees | Administrative employees | Online training |
| Foreign Corrupt Practices Act | All employees | e-learning | |
| October | Legal compliance and ethics | Employees in their first or second year | Online training |
| Public procurement, bidding and contract mechanisms, Quality Assurance Act | |||
| November | Researcher ethics | Those engaging in research using public funds | e-learning |
| Fundamentals of temporary staff management for administrative employees | Administrative employees | Online training | |
| Foreign Corrupt Practices Act | All employees of domestic Group companies | e-learning | |
| December | Basic knowledge of consumption tax and administrative procedures for the invoice system for administrative employees | Administrative employees | Online training |
Code of Conduct / Corporate standards of behavior
Our Group's corporate philosophy is to "engineer a harmony between human society and the natural environment, sustain safety and security of society from an engineering approach and achieve social contributions through development of the Company's business."
Based on this philosophy, we have established corporate codes of conduct and corporate standards of behavior that our Group employees are expected to adhere to in all aspects of our operations.
